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FEATURES THAT TAKE WORK OFF YOUR PLATE

A lot less typing.
A lot more done.

Capture the invoice. Check the details. Send it to QuickBooks. Everything you need to move the paperwork forward without typing it all again.

Start free trialSee it in action
You review firstOriginals stay attached
Illustrative close-up of a focused professional in an office.
BEYOND THE BUSYWORKLess admin. More headspace.For the people behind the numbers.
YOUR PAPERWORK, MOVING FORWARDTRY THE DEMO
Same invoice.
A lot less work.
THE ORIGINAL
INVOICE
Harbor Office
Supplies

INV-2048 · Sep 18, 2026

Office supplies$180.00Printer paper$80.00Tax$24.20
Total due$284.20
Original PDF
harbor-invoice.pdf
harbor-invoice.pdfReady to read
Your invoice. Organized.SAMPLE
THE DETAILS, TAKEN CARE OF

Ready for your review.

Vendor
Harbor Office Supplies
Invoice number
INV-2048
Invoice date
Sep 18, 2026
Invoice total$284.20USD
Original invoice attached
Made for QuickBooksApproved details. Original attached.
ONE CONNECTED WORKFLOW
CaptureDrop in a PDF or photo
ExtractLet the details fill themselves
ReviewMake the final call
SyncSend to QuickBooks
FROM PAPERWORK TO PROGRESS

From uploaded.
To off your plate.

See what happens between an invoice
landing in your inbox and a reviewed
record landing in QuickBooks.

03 / THE WORKFLOW

Automation. With you in control.

See the original and the extracted details together. Check, correct, and approve before your books change.

Side-by-side document reviewEditable extracted fieldsApproval before sync
Interactive demoClick, edit, and try it yourself.
Harbor StudioDocuments
harbor-invoice.pdf1 / 1
INVOICE
Harbor Office Supplies

247 Market Street
San Francisco, CA

BILL TOHarbor Studio
INVOICE NO.INV-2048
Invoice dateSep 18, 2026
DESCRIPTIONAMOUNT
Office supplies$180.00
Printer paper$80.00
Subtotal$260.00
Tax$24.20
Total due$284.20
Thank you for your business.
Original source stays unchanged

The details

Your review

Try editing a field below.

Nothing syncs until you approve.
You’re always the final checkpoint. Automation never means giving up control.
IT’S THE LITTLE THINGS, TAKEN CARE OF

The details that slow you down.
Consider them handled.

Not just faster capture.
A more considered way to work.

SMART DOCUMENT INTAKE

Every file. One place.

Give scattered invoices and receipt photos a clear place to land, already organized by client.

Harbor Studio · Inbox3 files
PDFharbor-invoice.pdfReady to review
JPGcafe-receipt.jpgReady to review
PDFutilities-september.pdfIn the queue
A batch of documents. Not a batch of extra work.
DUPLICATE DETECTION

Same bill. Not twice.

Possible repeat uploads get a second look before they become a second entry in your books.

ALREADY UPLOADEDINV-2048

Harbor Office Supplies

$284.20
NEW UPLOADINV-2048

Harbor Office Supplies

$284.20
This one looks familiar.Same vendor, invoice number, and total.

Details, without the data entry.

Vendor, date, tax, totals, and line items become structured fields, ready for a human check.

VendorInvoice numberTax & totalsLine items

The original is never an afterthought.

Keep the source file with the record, so “where’s that invoice?” has a much easier answer.

harbor-invoice.pdfAttached
MADE FOR YOUR QUICKBOOKS WORKFLOW

Hello, QuickBooks.
Goodbye, retyping.

Not another place to do the same work.
A better way to get your documents into the books.

Bills & ExpensesOriginals attached
Try the sync workflow
ScannerPilot
QuickBooks Online
All the right details. In the right place.SAMPLE
Bill createdINV-2048
Original attachedharbor-invoice.pdf
Sync history recordedReady to trace
MORE CLIENTS. LESS CROSSOVER.

All your clients.
None of the crossover.

Keep each client’s documents, connection, and review history separate. Without losing sight of what needs attention.

Separate client inboxesThe right files, in the right workspace.
Client-level QuickBooks connectionsEvery approved record has a clear destination.
One shared view of the workKeep review and sync status in context.
Let’s talk about your team
Illustrative accounting team reviewing documents around a laptop, with document-workflow graphics.
More room for the work you do together.
Your client workspaceSample data
Across your clients

Everything, in its own place.

HSMCNC
Documents04across 3 clients
Needs review02ready for your eyes
Synced02in the books
CLIENT / DOCUMENTAMOUNTSTATUS
Client-separated by design4 of 4 documents
Private by design.Private document storage and role-based access.
Consistent by default.Vendor and account mappings in your workflow.
Easy to trace back.A history of review, approval, and sync events.
GOOD QUESTIONS. CLEAR ANSWERS.

Good questions.
Clear answers.

Still have something on your mind?

Talk to a real person

Supplier invoices, bills, and receipt images. ScannerPilot supports PDF, JPEG, PNG, and TIFF uploads, including multiple documents in a batch.

LET’S LIGHTEN THE LOAD

Your next invoice.
Minus the busywork.

The data is already on the invoice.
Let’s put it to work.

Illustrative professional working at a laptop in a bright office.
LESS PAPERWORK. MORE POSSIBILITY.
YOUR TIME, BETTER SPENTOne more thing, taken care of.